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Supplies Open Procedure Notice



SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Telford & Wrekin Council, Postal Address: Civic Offices, PO Box, Town: Telford, Telephone: 01952 380937, E-mail: brian.kitson@telford.gov.uk, Contact Point(s): Capital & Facilities, Property & Design, For the attention of: Brian Kitson, Postal Code: TF3 4WF, Country: UNITED KINGDOM, Fax: 01952 385000, General address of the contracting authority (URL): www.telford.gov.uk, Address of the Buyer Profile (URL): http://telford.g2b.info/
I.1.1) Further information can be obtained at
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to
I.2.1) Type of contracting authority Regional or local authority
If 'other' please specify
I.2.2) Main activity or activities
General Public Services
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-Telford: Supply of Fresh Meat & Poultry
II.1.2) Type of contract and location of works, place of delivery or of performance Purchase
II.1.2.1) Main place of delivery UK Telford Telford and Wrekin
NUTS Code UKG21.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)

Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Provision of a contract for the supply and distribution of fresh meat and poultry. Meat.Various meats.Fresh poultry.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 15110000.
Additional Object: 15112100.
Additional Object: 15119000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? No
II.1.8) Division into lots Yes
If yes, tenders should be submitted for one or more lots
Lot No
ANNEX B - INFORMATION ABOUT LOTS
LOT No. 1
Title: UK-Telford: BTW1 Newport/Donnington Wood/Wrockwardine Wood
1) Short Description: Supply of Fresh Meat and Poultry Geographical area of Telford and Wrekin. Meat.Various meats.Fresh poultry.
2) Common Procurement Vocabulary (CPV): Main Object: 15110000. Additional Object: 15119000. Additional Object: 15112100.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:

ANNEX B - INFORMATION ABOUT LOTS
LOT No. 2
Title: UK-Telford: BTW2 Wellington/Ketley/Oakengates
1) Short Description: Supply of Fresh Meat and Poultry Geographical area of Telford and Wrekin. Meat.Various meats.Fresh poultry.
2) Common Procurement Vocabulary (CPV): Main Object: 15110000. Additional Object: 15112100. Additional Object: 15119000.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:

ANNEX B - INFORMATION ABOUT LOTS
LOT No. 3
Title: UK-Telford: BTW3 Dawley/Madeley
1) Short Description: Supply of Fresh Meat and Poultry Geographical area of Telford and Wrekin. Meat.Various meats.Fresh poultry.
2) Common Procurement Vocabulary (CPV): Main Object: 15110000. Additional Object: 15112100. Additional Object: 15119000.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:

ANNEX B - INFORMATION ABOUT LOTS
LOT No. 4
Title: UK-Telford: BTW4 Central Telford
1) Short Description: Supply of Fresh Meat and PoultryBTW4 Geographical area of Telford and Wrekin. Meat.Various meats.Fresh poultry.
2) Common Procurement Vocabulary (CPV): Main Object: 15110000. Additional Object: 15112100. Additional Object: 15119000.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:

II 1.9) Variants will be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The contract will be for the supply and delivery of fresh meat and poultry direct to individual schools and other Telford and Wrekin Council establishments where required. The contract will be for a period of up to two years commencing 1st September 2010, with an option excercisable by the Contracting Authority, to extend the supply period by up to a further twelve months.
If known, estimated value excluding VAT (give figures only) 300000
OR range: between
and
Currency GBP
II.2.2) Options (if applicable) Yes
If yes, description of these options Provision for an additional supply period of up to twelve months.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s) (from the award of the contract)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months
And / or days (from the award of the contract)
Or: Starting 01/09/2010
And/or ending 31/08/2013

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)


III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:

Information and formalities necessary for evaluating if requirements are met
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No


SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Open procedure.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) TWC 021
IV.3.2) Previous publication concerning the same contract Yes
If yes: Periodic Indicative Notice
IV.3.2.1) Notice number in OJ: 66362-2010
Of 05/03/2010
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 11/06/2010
Time 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
Until
Or months from the deadline stated for receipt of tenders
Or days from the deadline stated for receipt of tenders 90
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 11/06/2010
Time 12:05
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) Yes
If yes, estimated timing for further notices to be published: August 2012
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) This contract will be tendered online using the Vault e-tendering service of BiP Ltd. The information and documents for this tender will be accessible at the following website www.delta-ets.com from, 29th April 2010. To be able to access the Invitation to Tender (ITT) documents you will firstly need to register your company details and enter the following Tender Access Code (TAC) 04T444775 at the bottom of the registration page, thereafter you will be issued with a USERNAME and PASSWORD. If you have already registered with Delta previously, please follow the link shown and click on the 'Delta-ets Home' tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage. Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties. You must then log back into Delta-ets and then click on the Vault tab, if you have added the TAC code to your registration you will automatically view the tender title, click on this link and you will be taken to the tender documents. If you have previously accessed Vault then please enter the TAC code into vault and you will then be able to access the documentation. Please check that you are able to access these online documents, if you are experiencing problems, then please contact the Delta helpdesk @ helpdesk@delta-ets.com or call 0845 270 7050 for further assistance. Your tender response documents must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date of 11th June 2010 @ 12:00hrs. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. It is best practice to ensure all final documents are uploaded to the Vault at least TWO HOURS before the closing time to ensure that any inadvertent technical issues do not prevent tender submission. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip. Please Note: When uploading a document to the Vault, you should NOT upload from a shared drive or have ANY symbols in the file name eg "&". If you do either of the above, the document may not upload successfully and you will get an error message stating the document has an illegal filename. NOTE: that all correspondence regarding this tender must go through the Delta Email system. Any other method of correspondence will not be answered or acted upon. Variants may be considered but the Contracting Authority does not bind itself to accept any variants. In the event of the tender response being inadequete in either the number of bids received, or the quality of bids received, the Contracting Authority will move automatically to the Negotiated Procedure without a further notice.The Contracting Authority reserves the right not to award a contract, or to award to the successful contractor(s) any mix of options it so wishes. Companies may tender for one or more parts of the contract requirement. GO reference: GO 10042908/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures Official name: Telford and Wrekin Council, Postal Address: Civic Offices, PO Box 215, Town: Telford, Telephone: , E-mail: , Contact Point(s): Head of Governance, For the attention of: , Postal Code: TF3 4LF, Country: UNITED KINGDOM, Fax: , General address of the contracting authority (URL): , Address of the Buyer Profile (URL):
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of the standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.
VI.4.3) Service from which information about the lodging of appeals may be obtained Official name: As in VI.4.1, Postal Address: , Town: , Telephone: , E-mail: , Contact Point(s): , For the attention of: , Postal Code: , Country: , Fax: , General address of the contracting authority (URL): , Address of the Buyer Profile (URL):
VI.5) DATE OF DISPATCH OF THIS NOTICE 29/04/2010


END OF NOTICE

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