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UK-Telford: Grounds maintenance services.
Section I: Contracting Authority
I.1) Name and addresses
Telford & Wrekin Council
Telford & Wrekin Council, Addenbrooke House, Ironmasters Way, Telford, TF3 4NT, United Kingdom
Tel. +44 1952384065, Email:
Contact: Grounds Maintenance and Street Cleansing Project Management Team
Main Address:, Address of the buyer profile:
NUTS Code: UKG21
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Grounds Maintenance and Street Cleansing Services
Reference Number: Not provided
II.1.2) Main CPV Code:
77314000 - Grounds maintenance services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Telford and Wrekin is procuring a contractor to provide grounds maintenance and street cleansing services.
The Core Services shall comprise the routine maintenance of all public areas within the Councils Administrative Area, including highways, streets, footways, parks, open spaces, housing land, cemeteries and general amenity areas including those services as set out in the draft Specification. These services include all grounds maintenance and street cleansing services; full details are included in Section II.2.4
II.1.5) Estimated total value:
Value excluding VAT: 80,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
90610000 - Street-cleaning and sweeping services.
90611000 - Street-cleaning services.
90612000 - Street-sweeping services.
77313000 - Parks maintenance services.
77320000 - Sports fields maintenance services.
77310000 - Planting and maintenance services of green areas.
77312000 - Weed-clearance services.
77340000 - Tree pruning and hedge trimming.
77211500 - Tree-maintenance services.
77211400 - Tree-cutting services.
50870000 - Repair and maintenance services of playground equipment.
98371110 - Cemetery services.
98371111 - Cemetery maintenance services.
45112410 - Grave-digging work.
90511300 - Litter collection services.
90690000 - Graffiti removal services.
45112721 - Landscaping work for golf courses.

II.2.3) Place of performance:
UKG21 Telford and Wrekin

II.2.4) Description of procurement: The Core Services shall comprise the routine maintenance of all public areas within the Councils Administrative Area, including highways, streets, footways, parks, open spaces, housing land, cemeteries and general amenity areas including those services as set out in the draft Specification. These services include all grounds maintenance and street cleansing services including (without limitation):
¿Street Cleansing Services
-Cleansing of soft and hard landscape features;
-Cleansing of highways, roads and car parks, cleansing of all public footpaths and bridle ways;
-Cleansing of recycling points e.g recycling on the go;
-Emergency cleansing of roads and relevant land following spillages or an accident, including removal of debris, bodily fluids, animal and bird carcasses and the provision and the spreading of sand and/or chemical alternative;
-Emptying of litter and dog waste bins, including the supply and replacement of disposable liners;
-Removal of fly tips (including hazardous waste and / or including asbestos);
-Removal of graffiti;
-Removal of fly posting;
-Chewing gum and staining removal;
-Pavement cleaning;
-Street sign cleansing;
-Additional cleansing requirements following special events;
-Provision of staff resources in the event of an emergency / incident requiring support by the Council;
-Volunteer support;

¿Grounds Maintenance Services
-Grassed Areas;
-Shrub Beds, Rose Beds and Herbaceous Beds;
-Annual Flower Beds;
-Hanging Baskets, Flower Tubs and Planters;
-Sports Facilities, including Football Pitches, Cricket Pitches, Tennis Courts etc;
-Items of Street/Park Furniture;
-Hard Surfaces;
-Trees and woodland;
-Litter Collection, Litter Bin Emptying and other related Cleansing Duties.

Additional Services are detailed in the Specification but may include from time to time ad-hoc non-routine minor services including, but not limited to additional ad hoc services as set out above and removal; installation, operation and/or maintenance of:
¿Large fly tip removal
¿Mechanical sweeping of leaves and detritus
¿Litter bin installation
¿Mow high amenity grass
¿Shrub pruning
¿Hedge trimming
¿Application of herbicides
¿Athletics tracks moss control
¿Marking if football pitches and tracks
¿Grave digging
¿Additional operative response
¿Golf course maintenance
¿Additional or Reduced resources for woodland and tree maintenance

In addition to the above the Contractor may provide some additional services to the Parish Councils (a list of the Parishes and the services which may be provided can be found in the tender documentation) and Local Authority maintained Schools (a list of schools can be found on the Council¿s website at Such services will be provided through this contract and shall be paid for by the Council with a back to back arrangement with the Parishes and/or School. The Additional Services with the Parishes and/or Schools is not guaranteed or warranted.

During the term of the Contract it is anticipated that additional housing may be built in the Administrative Area and new open spaces, public amenity, general public areas or new streets created which will require maintenance or cleansing. The Council reserves the right to vary this contract to include services in relation to such changes in the Council¿s administrative area from time to time.

The estimated value of the Contract is between £59 million and £80 million. The higher value includes the potential extension period, ad hoc additional services and services to the Parishes, Schools and new areas within the administrative area being created which are not guaranteed. See the Procurement Documents for details.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 80,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 144
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 7
Objective criteria for choosing the limited number of candidates: See procurement documentation
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The Contract will be for a period of 10 years commencing on 1st April 2019 but subject to an extension or extensions of up to an aggregate of 2 further years at the absolute discretion of the Council

Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
See procurement documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: 2017/S 79 - 151737
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 04/01/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 12/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 9

Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
¿The Contracting Authority reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Contracting Authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any tenderer or prospective tenderer in responding to this notice or in taking part in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
¿Please note that all dates, time periods and figures in relation to values and volumes specified in this notice are approximate only and the Contracting Authority reserves the right to change any or all of them.
¿Bidders are advised that the Contracting Authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Contracting Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided by the interested party. However, if the information is requested the Contracting Authority may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
¿Bidders are advised that pursuant to the Local Government Transparency Code 2014, local authorities are also required to publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. The Contracting Authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The Contracting Authority reserves the right to publish details as required pursuant to the Local Government Transparency Code 2014 and the Public Contracts Regulations 2015.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
Internet address:
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought generally within 30 days from the date of notification of the award decision.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 24/11/2017

Annex A

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