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GB-Shropshire: Software package and information systems.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Borough of Telford & Wrekin Council
Darby House, Lawn Central, Telford, Shropshire, TF3 4JA, United Kingdom
Tel. 07528 979 389, Fax. ., Email: helpdesk@delta-esourcing.com, URL: www.Telford.gov.uk, URL: www.Telford.gov.uk
Contact: Housing and Personalisation, Attn: Mrs Renu Purvis

Further information can be obtained at: ANNEX A.I

Specifications and additional documents: ANNEX A.II

Tenders or requests to participate must be sent to: ANNEX A.III


I.2)Type of contracting authority and main activity or activities:
Regional or local authority
General Public Services
Housing and community amenities

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: FOR THE SUPPLY OF Resource Allocation System (RAS), and, Self Directed Support (SDS) Functions and initial enquiries into potential e-commerce/.e-mar
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Purchase

Region Codes: UKG21 - Telford and Wrekin
II.1.3)This notice involves: A public contract

II.1.5)Short description of the contract or purchase:
Software package and information systems. A RAS capable of calculating a fair and equitable allocation of Council financial resource for each service user (i.e. a personal budget) based on an assessment of required outcomes. A system that is capable of reporting individual `accounts¿ for service users in the form of a `statement of account¿ to deliver Self Directed Support and a Budget Management system is required to facilitate the Council in managing it¿s financial resources effectively by allowing and requires intelligence and a detailed understanding of how those resources are being spent. The Council is however also interested in future functionality designed to improve choice, control and access to services for the Community and may ultimately consider the purchase of an e-commerce/e-e-market place product

II.1.6)Common Procurement Vocabulary:
48000000 - Software package and information systems.


II.1.7)Contract Covered by the Government Procurement Agreement: Yes
II.1.8)Division into lots: Yes
If yes, tenders should be submitted for: All lots

II.1.9)Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
6 years with the option to extend for a further 4 years in 1 year lots

II.2.2)Options: Yes
If yes, description of these options: Option to extend for a further 4 years in 1 year lots
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 31/08/2011
Completion: 31/08/2017

Information About Lots

Lot No: 1
Title: Resource Allocation System (RAS)
1)Short Description:
The purpose of this Invitation to Tender (ITT) is to obtain responses for the provision of a Social Care Resource Allocation system (RAS). The RAS will be used to assist the council in meeting the challenges of implementing Putting People First legislationthe transformation of Social Care Services, and a new model for the equitable allocation of resources.

PPF legislation requires Councils The Council is in the implementation phase of it¿s transformation program, and is proposing to implement a to shift away from service-led care to care based around the individual. Consequently, we require a RAS capable of calculating a fair and equitable allocation of Council financial resource for each service user (i.e. a personal budget) based on an assessment of required outcomes.


2)Common Procurement Vocabulary:
48100000 - Industry specific software package.


3)Quantity Or Scope:
6 years with the option to extend for a further 4 years in 1 year lots

5)Additional Information About Lots:
Bidders may tender for 1 or more lots

Lot No: 2
Title: Self Directed Support (SDS)
1)Short Description:
The purpose of this Invitation to Tender (ITT) is to obtain responses for the provision of a Social Care Self Directed Support Budget Management system. The system will be used to assist the council in meeting the challenges of implementing the Putting People First Concordatthe transoformation of service provision, and to implement individually managed budgets.legislation.

PPF legislation requires The Councils to is movingimplement a shift away from service-led care to care based around the individual. As a result of such change, a Budget Management system is required to facilitate the Council in managing it¿s financial resources effectively by allowing and requires intelligence and a detailed understanding of how those resources are being spent. It is envisaged that the system will provide, as a minimum but not limited to, full analysis of total expenditure and income analysed by care type together with individual service user analysis within care type. In addition, we require a system that is capable of reporting individual `accounts¿ for service users in the form of a `statement of account¿


2)Common Procurement Vocabulary:
48100000 - Industry specific software package.


3)Quantity Or Scope:
6 years with the option to extend for a further 4 years in 1 year lots

5)Additional Information About Lots:
Bidders may tender for 1 or more lots

Lot No: 3
Title: Supplementary Opportunity - E-CommerceE Market Place
1)Short Description:
The primary purpose of this tender is to seeks bids for the provision of both RAS and SDS products. The Council is however also interested in future functionality designed to improve choice, control and access to services for the Community and may ultimately consider the purchase of an e-commerce/e-e-market place product.

Therefore, as part of this tender and where relevant, bidders who are submitting either a RAS and/or an SDS product, may wish to take this opportunity to demonstrate their e-commerce/e-market place functions, outlining the link/synergies with RAS and/or SDS products.

In essence we would consider that an e-commerce/e-market place will enable choice and control around the care and support that people will choose to become a reality. It should support providers to move to from a wholesale to a retail marketplace and encourage new providers to enter the market. It should allow people (funded and self-funded) and/or their advocates to commission services directly from providers, to include traditional forms of support such as residential and Personal Assistants to the newas well as increasing the scope of service of services able to be purchased, such as leisure providers as well as those that provide equipment. The solution should provide key information required by Commissioners to understand how the market will develop in line with personalisation.


2)Common Procurement Vocabulary:
48100000 - Industry specific software package.


3)Quantity Or Scope:
6 years with the option to extend for a further 4 years in 1 year lots

5)Additional Information About Lots:
Bidders may tender for 1 or more lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Not Provided

III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions to which the performance of the contract is subject: Yes
If Yes, description of particular conditions:
Please refer to the Council's Terms and Conditions document.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.


III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4)Reserved contracts: Yes

Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open

IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: RAS/SDS/OMP/2011/RP
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 02/05/2011 Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 05/05/2011
Time: 12:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 72

IV.3.8)Conditions for opening tenders
Date: 05/05/2011
Time: 12:00
Place:
Borough of Telford & Wrekin offices
Persons authorised to be present at the opening of tenders: Yes
Democractic Services
Council Officers
Councillor


Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Yes
Estimated timing for further notices to be published: To be published in 2020
VI.2)Contract related to a project and/or programme financed by Community Funds: No
VI.3)Additional Information: Suppliers must read through this set of instructions and follow the process to access, correspond and respond to this opportunity.
If you experience any difficulties at any time during the tender process please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 4874BS7345. Please ensure you follow any instruction provided to you here.
Communication will only be accepted via `email the buyer¿ through the tenderbox. . Written replies will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the delta email system.
The deadline for submitting your response(s) is Thursday 5th May.2011 at 12 noon. Your ITT must be completed and submitted electronically by using the tenderbox through www.delta-esourcing.com
Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
GO-2011322-PRO-2251564 TKR-2011322-PRO-2251563

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Telford & Wrekin Council
Head of Legal Services, Civic Offices, Coach Central, Telford, TF3 4HD, United Kingdom
Tel. 01952 383212, URL: www.Telford@gov.uk, URL: www.Telford.gov.uk, URL: www.Telford.gov.uk
Contact: Legal Services, Attn: Legal Services

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 22/03/2011

ANNEX A
I) Addresses and contact points from which further information can be obtained:
Delta e-sourcing
., ., ., ., United Kingdom
Tel. 08452707050, URL: www,Telford.gov.uk, URL: www.delta-esourcing.com, URL: www.delta-esourcing.com
Contact: Helpdesk@delta e-sourcing.com, Attn: Helpdesk. To obtain the documents please use the following Access Code 4874BS7345

II) Address and contact points from which specifications and additional documents (including documents for Competitive Dialogue as well as a Dynamic Purchasing System) can be obtained:
Delta e-sourcing
., . , ., ., TF3 4JA, United Kingdom
Tel. 08452707050, Fax. ., Email: Helpdesk@delta-esourcing.com, URL: www.delta-esourcing.com
Contact: Helpdesk@delta-esourcing.com, Attn: Helpdesk. To obtain the documents please use the following Access Code 4874BS7345

III) Addresses and contact points to which tenders/requests to participate must be sent:
Delta e-sourcing
., ., ., ., TF3 4JA, United Kingdom
Tel. 08452707050, Fax. ., Email: Helpdesk@delta-esourcing.com, URL: www.delta-esourcing.com
Contact: Helpdesk@delta e-sourcing.com, Attn: Helpdesk. To obtain the documents please use the following Access Code 4874BS7345


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