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UK-Telford: Repair and maintenance services of motor vehicles and associated equipment.
Section I: Contracting Authority
I.1) Name and addresses
Telford & Wrekin Council
Telford & Wrekin Council, Addenbrooke House, Ironmasters Way, Telford, TF3 4NT, United Kingdom
Tel. +44 1952384065, Fax. +44 01952384204, Email: debbie.germany@telford.gov.uk
Contact: Waste & Neighbourhood Services Performance Service Delivery Manager
Main Address: www.telford.gov.uk, Address of the buyer profile: www.telford.gov.uk
NUTS Code: UKG21
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./69T5ST3KU4
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other activity:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Telford & Wrekin Fleet MOT and Servicing 2019
Reference Number: Not provided
II.1.2) Main CPV Code:
50110000 - Repair and maintenance services of motor vehicles and associated equipment.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Telford and Wrekin Council is procuring a contractor to service, maintain, repair, carry out statutory inspections for its vehicle fleet. The vehicle fleet includes coach built low floor minibuses and standard minibuses (50 no.) and light vans up to 3500kg GVW (30 no.).
All work to vehicles shall be in accordance with DVSA Guide to maintaining roadworthiness ¿ Commercial Goods and Passenger Carrying Vehicles (Revised 2018) and any other relevant statutory standards.
The location of the workshop where the service shall be carried out must be located within a six mile radius of the Council¿s Fleet Depot at Unit 28 St Georges Industrial Estate, St Georges Road, Donnington, Telford TF2 7QZ (the Depot).
II.1.5) Estimated total value:
Value excluding VAT: 1,800,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
50113000 - Repair and maintenance services of buses.
50116000 - Maintenance and repair services related to specific parts of vehicles.
50116200 - Repair and maintenance services of vehicle brakes and brake parts.
50116300 - Repair and maintenance services of vehicle gearboxes.
50116400 - Repair and maintenance services of vehicle transmissions.
50116600 - Repair and maintenance services of starter motors.
50117300 - Reconditioning services of vehicles.
50112110 - Body-repair services for vehicles.

II.2.3) Place of performance:
UKG21 Telford and Wrekin

II.2.4) Description of procurement: The services shall comprise the following works on vehicles and equipment to standards which satisfy all governing legislation and manufacturers' recommendations:
¿Carry out statutory scheduled safety inspections, MOT¿s and routine servicing of vehicles and lifting equipment, the same scope and frequency as the Council¿s regime and to industry standards as required by DVSA Guide to maintaining roadworthiness ¿ Commercial Goods and Passenger Carrying Vehicles (Revised 2018), the vehicle manufacturer¿s recommendations and all other regulatory bodies;
¿Carry out fair and non-fair wear and tear repairs on vehicles following scheduled safety inspections.
¿Carry out unscheduled fair and non-fair wear and tear repairs noted by drivers and reported by defect.
¿Repairs to vehicles as a result of accident damage, to include post-accident safety/quality inspections of repair works.
¿Roadside assistance in the event of a breakdown.
¿General and specialist welding and fabrications works.
¿Any other vehicle works routine or otherwise within the capabilities of the vehicle workshop staff.
¿Provide a vehicle collection and delivery service; movements with and without trade plates on both roadworthy and un-roadworthy vehicles, either self-propelled or by a recovery vehicle.
¿Prepare vehicles for annual test and present/accompany for test as is appropriate or deliver/collect those vehicles to and from test as is required.
¿Coordinate warranty and specialist vehicle repairs.
¿Coordinate Vehicle Equipment Safety Inspections (LOLER) as required and at intervals set by law.
¿Provide administration for all activities connected with Vehicle Maintenance.
¿Complete and submit within 24 hours all job sheets/workshop reports etc connected with all vehicle maintenance.

Additional Services are detailed in the specification, which the Council may instruct the Contractor, at its discretion, to do so at any time and for any duration:
- Recovery of vehicles
- Tyre inspections and replacements.

The contract will be for a period of 5 years, commencing on 1st April 2019, but subject to an extension or extensions of up to an aggregate of 2 further years at the absolute discretion of the Council.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,800,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 84
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
See procurement documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: 2018/S 77 - 171707
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 05/12/2018 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4

IV.2.7) Conditions for opening of tenders:
Date: 05/12/2018
Time: 13:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
¿The Contracting Authority reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Contracting Authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any tenderer or prospective tenderer in responding to this notice or in taking part in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
¿Please note that all dates, time periods and figures in relation to values and volumes specified in this notice are approximate only and the Contracting Authority reserves the right to change any or all of them.
¿Bidders are advised that the Contracting Authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Contracting Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided by the interested party. However, if the information is requested the Contracting Authority may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
¿Bidders are advised that pursuant to the Local Government Transparency Code 2014, local authorities are also required to publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. The Contracting Authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The Contracting Authority reserves the right to publish details as required pursuant to the Local Government Transparency Code 2014 and the Public Contracts Regulations 2015.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./69T5ST3KU4

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/69T5ST3KU4
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, London, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought generally within 30 days from the date of notification of the award decision.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 19/10/2018

Annex A




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