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UK-Telford: Repair and maintenance services of motor vehicles and associated equipment.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Telford & Wrekin Council
Telford & Wrekin Council, Addenbrooke House, Ironmasters Way, Telford, TF3 4NT, United Kingdom
Tel. +44 1952384065, Fax. +44 01952384204, Email:
Contact: Waste & Neighbourhood Services Performance Service Delivery Manager
Main Address:, Address of the buyer profile:
NUTS Code: UKG21

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Regional or local authority

I.5) Main activity:
Other activity: Vehicle Servicing and Maintenance

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Telford & Wrekin Fleet MOT and Servicing 2019
Reference number: Not Provided

II.1.2) Main CPV code:
50110000 - Repair and maintenance services of motor vehicles and associated equipment.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: Telford and Wrekin Council is procuring a contractor to service, maintain, repair, carry out statutory inspections for its vehicle fleet. The vehicle fleet includes coach built low floor minibuses and standard minibuses (50 no.) and light vans up to 3500kg GVW (30 no.).
All work to vehicles shall be in accordance with DVSA Guide to maintaining roadworthiness ┐ Commercial Goods and Passenger Carrying Vehicles (Revised 2018) and any other relevant statutory standards.
The location of the workshop where the service shall be carried out must be located within a six mile radius of the Council┐s Fleet Depot at Unit 28 St Georges Industrial Estate, St Georges Road, Donnington, Telford TF2 7QZ (the Depot).

II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s):
50113000 - Repair and maintenance services of buses.
50116000 - Maintenance and repair services related to specific parts of vehicles.
50116200 - Repair and maintenance services of vehicle brakes and brake parts.
50116300 - Repair and maintenance services of vehicle gearboxes.
50116400 - Repair and maintenance services of vehicle transmissions.
50116600 - Repair and maintenance services of starter motors.
50117300 - Reconditioning services of vehicles.
50112110 - Body-repair services for vehicles.

II.2.3) Place of performance
Nuts code:
UKG21 - Telford and Wrekin

Main site or place of performance:
Telford and Wrekin

II.2.4) Description of the procurement: The services shall comprise the following works on vehicles and equipment to standards which satisfy all governing legislation and manufacturers' recommendations:
┐Carry out statutory scheduled safety inspections, MOT┐s and routine servicing of vehicles and lifting equipment, the same scope and frequency as the Council┐s regime and to industry standards as required by DVSA Guide to maintaining roadworthiness ┐ Commercial Goods and Passenger Carrying Vehicles (Revised 2018), the vehicle manufacturer┐s recommendations and all other regulatory bodies;
┐Carry out fair and non-fair wear and tear repairs on vehicles following scheduled safety inspections.
┐Carry out unscheduled fair and non-fair wear and tear repairs noted by drivers and reported by defect.
┐Repairs to vehicles as a result of accident damage, to include post-accident safety/quality inspections of repair works.
┐Roadside assistance in the event of a breakdown.
┐General and specialist welding and fabrications works.
┐Any other vehicle works routine or otherwise within the capabilities of the vehicle workshop staff.
┐Provide a vehicle collection and delivery service; movements with and without trade plates on both roadworthy and un-roadworthy vehicles, either self-propelled or by a recovery vehicle.
┐Prepare vehicles for annual test and present/accompany for test as is appropriate or deliver/collect those vehicles to and from test as is required.
┐Coordinate warranty and specialist vehicle repairs.
┐Coordinate Vehicle Equipment Safety Inspections (LOLER) as required and at intervals set by law.
┐Provide administration for all activities connected with Vehicle Maintenance.
┐Complete and submit within 24 hours all job sheets/workshop reports etc connected with all vehicle maintenance.

Additional Services are detailed in the specification, which the Council may instruct the Contractor, at its discretion, to do so at any time and for any duration:
- Recovery of vehicles
- Tyre inspections and replacements.

The contract will be for a period of 5 years, commencing on 1st April 2019, but subject to an extension or extensions of up to an aggregate of 2 further years at the absolute discretion of the Council.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 2018/S 204-465535
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: No

V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3) Additional information: The Contracting Authority reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Contracting Authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any tenderer or prospective tenderer in responding to this notice or in taking part in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
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VI.4) Procedures for review

VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, London, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: In accordance with the Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought generally within 30 days from the date of notification of the award decision.

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 21/12/2018

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