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UK-Telford: Grounds maintenance services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Telford & Wrekin Council
Telford & Wrekin Council, Addenbrooke House, Ironmasters Way, Telford, TF3 4NT, United Kingdom
Tel. +44 1952384065, Email: debbie.germany@telford.gov.uk
Contact: Grounds Maintenance and Street Cleansing Project Management Team
Main Address: www.telford.gov.uk, Address of the buyer profile: www.telford.gov.uk
NUTS Code: UKG21

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Regional or local authority

I.5) Main activity:
General public services

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Grounds Maintenance and Street Cleansing Services
Reference number: Not Provided

II.1.2) Main CPV code:
77314000 - Grounds maintenance services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: Telford and Wrekin is procuring a contractor to provide grounds maintenance and street cleansing services.
The Core Services shall comprise the routine maintenance of all public areas within the Councils Administrative Area, including highways, streets, footways, parks, open spaces, housing land, cemeteries and general amenity areas including those services as set out in the draft Specification. These services include all grounds maintenance and street cleansing services; full details are included in Section II.2.4

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 80,000,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
90610000 - Street-cleaning and sweeping services.
90611000 - Street-cleaning services.
90612000 - Street-sweeping services.
77313000 - Parks maintenance services.
77320000 - Sports fields maintenance services.
77310000 - Planting and maintenance services of green areas.
77312000 - Weed-clearance services.
77340000 - Tree pruning and hedge trimming.
77211500 - Tree-maintenance services.
77211400 - Tree-cutting services.
50870000 - Repair and maintenance services of playground equipment.
98371110 - Cemetery services.
98371111 - Cemetery maintenance services.
45112410 - Grave-digging work.
90511300 - Litter collection services.
90690000 - Graffiti removal services.
45112721 - Landscaping work for golf courses.


II.2.3) Place of performance
Nuts code:
UKG21 - Telford and Wrekin

Main site or place of performance:
Telford and Wrekin


II.2.4) Description of the procurement: The Core Services shall comprise the routine maintenance of all public areas within the Councils Administrative Area, including highways, streets, footways, parks, open spaces, housing land, cemeteries and general amenity areas including those services as set out in the draft Specification. These services include all grounds maintenance and street cleansing services including (without limitation):
¿Street Cleansing Services
-Cleansing of soft and hard landscape features;
-Cleansing of highways, roads and car parks, cleansing of all public footpaths and bridle ways;
-Cleansing of recycling points e.g recycling on the go;
-Emergency cleansing of roads and relevant land following spillages or an accident, including removal of debris, bodily fluids, animal and bird carcasses and the provision and the spreading of sand and/or chemical alternative;
-Emptying of litter and dog waste bins, including the supply and replacement of disposable liners;
-Removal of fly tips (including hazardous waste and / or including asbestos);
-Removal of graffiti;
-Removal of fly posting;
-Chewing gum and staining removal;
-Pavement cleaning;
-Street sign cleansing;
-Additional cleansing requirements following special events;
-Provision of staff resources in the event of an emergency / incident requiring support by the Council;
-Volunteer support;

¿Grounds Maintenance Services
-Grassed Areas;
-Shrub Beds, Rose Beds and Herbaceous Beds;
-Annual Flower Beds;
-Hedges;
-Hanging Baskets, Flower Tubs and Planters;
-Sports Facilities, including Football Pitches, Cricket Pitches, Tennis Courts etc;
-Items of Street/Park Furniture;
-Playgrounds;
-Hard Surfaces;
-Trees and woodland;
-Burials;
-Litter Collection, Litter Bin Emptying and other related Cleansing Duties.

Additional Services are detailed in the Specification but may include from time to time ad-hoc non-routine minor services including, but not limited to additional ad hoc services as set out above and removal; installation, operation and/or maintenance of:
¿Large fly tip removal
¿Mechanical sweeping of leaves and detritus
¿Litter bin installation
¿Mow high amenity grass
¿Strimming
¿Shrub pruning
¿Hedge trimming
¿Application of herbicides
¿Athletics tracks moss control
¿Marking if football pitches and tracks
¿Raking
¿Grave digging
¿Additional operative response
¿Golf course maintenance
¿Additional or Reduced resources for woodland and tree maintenance

In addition to the above the Contractor may provide some additional services to the Parish Councils (a list of the Parishes and the services which may be provided can be found in the tender documentation) and Local Authority maintained Schools (a list of schools can be found on the Council¿s website at http://www.telford.gov.uk/directory/16/find_a_school. Such services will be provided through this contract and shall be paid for by the Council with a back to back arrangement with the Parishes and/or School. The Additional Services with the Parishes and/or Schools is not guaranteed or warranted.


During the term of the Contract it is anticipated that additional housing may be built in the Administrative Area and new open spaces, public amenity, general public areas or new streets created which will require maintenance or cleansing. The Council reserves the right to vary this contract to include services in relation to such changes in the Council¿s administrative area from time to time.

The estimated value of the Contract is between £59 million and £80 million. The higher value includes the potential extension period, ad hoc additional services and services to the Parishes, Schools and new areas within the administrative area being created which are not guaranteed. See the Procurement Documents for details.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: The Contract will be for a period of 10 years commencing on 1st April 2019 but subject to an extension or extensions of up to an aggregate of 2 further years at the absolute discretion of the Council


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided


IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 2017/S 228-475303
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 06/03/2019

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
idverde Limited
Landscapes House, 3 Rye Hill Office Park, Birmingham, Allesley, Coventry, CV5 9AB, United Kingdom
NUTS Code: UKG21
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 80,000,000
Total value of the contract/lot: 80,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=385160793

VI.4) Procedures for review

VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
Internet address: http://www.justice.gov.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: In accordance with the Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought generally within 30 days from the date of notification of the award decision.

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 21/03/2019






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