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UK-Telford: Grounds maintenance services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Telford & Wrekin Council
Wellington Civic & Leisure Centre, Larkin Way, Telford, TF1 1LX, United Kingdom
Contact: Gill Knowles, Attn: Gill Knowles

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Schools' Grounds Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27

Region Codes: UKG21 - Telford and Wrekin
II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

II.1.4)Information on framework agreement:
Framework agreement with several operators

Duration of the framework agreement:
Duration in months: 27
Estimated total value of purchases for the entire duration of the framework agreement:

Range between: 100,000 and 500,000
Currency: GBP

Frequency and value of the contracts to be awarded: Minimum 12 months

II.1.5)Short description of the contract or purchase:
Grounds maintenance services. Landscaping work for sports grounds and recreational areas. Landscaping work for playgrounds. The Borough of Telford & Wrekin Council is inviting tenders from suitably experienced and qualified contractors for the provision of grounds maintenance at Telford & Wrekin schools, including grass cutting, hedge cutting and trimming, shrub and flower bed maintenance and weeding, sports pitch and playground marking.

The Council will provide the contractor with a list of all school sites and contact points once the contract has been awarded. The Council has numerous school sites, however no guarantee can be made in relation to the number of schools that will use this contract.

The Schools┐ Grounds Maintenance framework is to run from 1 January 2013 for a period of twenty seven months terminating on the 31 March 2015

No volume of orders is guaranteed under any resulting call-off from this framework agreement. Any resulting call-off will be for 12 months in the first instance.

II.1.6)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.

45112720 - Landscaping work for sports grounds and recreational areas.

45112723 - Landscaping work for playgrounds.


II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: Yes

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The Borough of Telford & Wrekin Council is inviting tenders from suitably experienced and qualified contractors for the provision of grounds maintenance at Telford & Wrekin schools, including grass cutting, hedge cutting and trimming, shrub and flower bed maintenance and weeding, sports pitch and playground marking.
Estimated value excluding VAT:
Range between: 100,000 and 500,000
Currency: GBP


II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 01/01/2013
Completion: 31/03/2015

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided

III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5 and maximum number: 10
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated below
Criteria - Weighting
Price - 60
Quality - 40

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: BTW001
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


Not Provided

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 21/06/2012
Time: 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 02/07/2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided


Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Yes
Estimated timing for further notices to be published: August 2014
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.

This contract will be tendered online using the and Response Box e-tendering service of BiP Ltd.

The information and documents for this tender will be accessible at the following website www.delta-esourcing.com

To be able to access the Pre-Qualification Questionnaire documents you will firstly need to register your company details and enter the following Access Code 374E7R3AK5 at the bottom of the registration page, thereafter you will be issued with a USERNAME and PASSWORD.

If you have already registered with Delta previously, please follow the link shown and log on using your existing username and password. You will need to enter the Access Code given to this information to access the Response Box collect the tender documents.

If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta e-sourcing homepage.
Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.

You must then log back into Delta e-sourcing and then click on the Response Box tab, if you have added the Access Code to your registration you will automatically view the tender title, click on this link and you will be taken to the tender documents.
If you have previously accessed Response Box then please enter the Access Code into Response Box and you will then be able to access the documentation. Please check that you are able to access these online documents, if you are experiencing problems, then please contact the Delta helpdesk @ helpdesk@Delta-esourcing.com or call 0845 270 7050 for further assistance.

Your PQQ must be completed and submitted electronically by using Response Box through BiPs Delta e-sourcing by the due date of 21 June 2012 @ 17:00 hours

Suppliers who have been successful from the Pre-qualification stage will then be invited to participate at the Invitation to Tender stage, via Response Box.

Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time.
It is best practice to ensure all final documents are uploaded to the Response Box at least two hours before the closing time to ensure that any inadvertent technical issues do not prevent tender submission. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip. Please ensure you follow the 3 stages and confirm you submission.

Please Note: When uploading a document to the Response Box, you should NOT upload from a shared drive or have ANY characters in the file name. If you do either of the above the document may not upload successfully and you will get an error message stating the document has an illegal filename.



Note that all correspondence regarding this tender must go through the Delta Email system. Any other method of correspondence will not be answered or acted upon. GO-2012521-PRO-3939093 TKR-2012521-PRO-3939092

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 21/05/2012

ANNEX A


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